Stand Down Items on Rental Contracts

A "Stand down" is a piece of equipment that can be stood down for some time due to situations beyond the control of the end customer where the equipment can't be used due to inclement weather or any other situation that is not at the fault of the end customer.

The equipment end customer may grant the customer a discount off their daily rate or the full rate depending on the terms conditions of the hire.

In the viberent Rental/ Invoice screen we have introduced a new tab called “Stand Down”. After saving the rental this tab will list items and serial numbers are belongs to the rental. Users can create a stand-down for an individual item or the whole rental agreement. Users can select no. of days going to put the item in stand down and save that. Once you have saved the stand down - Viberent will create a date/time stamped comment entry on the rental agreement as shown below;

In normal rental, before you post the invoice into the accounting system you can create stand down(s), and then while posting the invoice it will reduce the amount based on no. of days in stand down and will post it to the accounting system. If you trying to create stand down on posted invoice viberent will ask you to undo the posted invoice before you can add the stand-downs.

For Long Term Rental, including Month End, Monthly Subscribed and Weekly subscribed rentals, users can create stand down even if the invoice is posted to the accounting system. While creating a stand-down for the posted invoice it will create a credit note and it will create a separate invoice.

Users can create a stand-down for a single item or the whole rental items, if you select the Individual item option the serial number and item code will display then you can choose the item from the list and select the From and To date which going to stand down. Otherwise, if the user selects Whole Rental Agreement the stand-down will apply for all the items with the selected date.

Based on the stand-down period the amount calculation also will change. Also while printing the rental or invoice, the print will have the stand down information as well along with the line details section.

You can find the stand down from the Invoice History Tab.

The user cannot delete the posted Stand down entry but can delete unposted stand-down entries. While deleting the unposted stand down the calculation will reset. 

Watch this video for further details.