Applying Work Completion Advice (WCA) to Rentals Transactions

Work Completion Advice (WCA) allows you to add line item charges to a rental transaction after the rental has started. For example, WCA is used to charge for things like Fuel Charges, Damage Fees, Engine Hours usage, etc are all examples of WCA charges used by some customers. 

For long-term transactions, WCA will be applied to the next un-posted month's invoice. WCA charges are not applied ongoing.

Before Using the WCA in a Rental we will need to configure the WCA Number in the WCA Configuration screen as shown below:

1. Go to the Settings Menu
2. In the settings menu click on the WCA configuration menu
3. Configure the WCA Number and name as shown below:
4. Once saved you can use the WCA function in the Rental screen

To apply a WCA charge, go to the WCA tab on a rental and allocated the details as shown below;

1. Enter Description text to describe the fee/charge
2. Specify quantity (eg 1.5hrs or 30 litres etc)
3. Specify the Income account and tax code
4. Click the Save icon on the line
5. Enter additional lines if required
6. Click the Save button below

Viberent will allocate a WCA number for tracking purposes and allows you to ad comments that relate to each WCA charge. The comments field is for internal tracking purposes only.

Each WCA charge will appear as a line item on invoice as shown below; 

Watch this video for further details.