Terminating a Rental / Rental Termination
You can terminate posted transactions in Viberent using the terminate button the rental screen.
Note: You cannot terminate unposted transactions. To end an unposted transaction, you may adjust the contract's end dates using the Bulk Update function on the item grid.
To terminate a rental contract,:
- Click Rental on top or open the rental screen via Transaction - Rental/Invoice. Select the relevant rental contract
- Click More Options dropdown at the bottom and select Termination
When terminating a rental contract you can choose to terminate the whole agreement or individual items as shown below;
You can select Whole Agreement, input the termination date and any relevant comments, and then click the Continue button. Viberent will verify whether the termination date falls within the posted period.
If the termination date is within the posted period, Viberent will display an alert and ask for user confirmation on whether to create a Credit Note.
If the user selects Yes, Viberent will generate a Credit Note for the remaining period.
For Item Wise Termination, you need to select the Itemwise option from the termination popup. Viberent will then redirect you to a similar page where you can edit the items you wish to terminate.
On this page, you can choose the Returned option for the selected items, specify the termination date, and save the changes for those items. Afterward, you must save the overall termination at the contract level.
Viberent will then verify whether the termination date falls within the posted period. If the termination date is within the posted period, Viberent will prompt the user for confirmation on whether to create a Credit Note for the relevant period.
If the user selects Yes, the Credit Note will be created. If the user selects No, a credit note will not be generated.
You can view the Credit Note in the following locations:
- Invoice History under the rental transaction details.
- Manage Posting screen.
Both options allow you to track and review the generated credit note.
Watch this video for more details.