Bulk Invoicing - Month End, Weekly etc

It is very easy to process invoices in bulk in Viberent, instead of posting invoices individually to your accounting system from your rental transaction screen, you can now process hundreds of invoices at the end of the month or fortnight or every week.

It is recommended that you process about 100 invoices at a time if you large number of invoices to process. This will ensure that there is no network clogging or other such issues especially if you have slow or bad internet connections.

Go to Transaction - Manage Posting Screen

1. Select UnPosted from Posting Status
2. Select Invoice Month & Year (Period for which you wish to process the invoice) for a specified month
3. For Weekly subscribed or Monthly subscribed long-term rentals, you may wish to tick box titled "Select Invoice Date Range" and specify the Invoice From and Invoice To dates
4. Specify Invoice Date - the date specified will be used as the invoice date when posting to your accounting system
5. Select the Rental Type based on the following:

• Continuous - If you specified "Month End" as the Long Term Rental Type in rental transaction screen
• Anniversary - If you specified "Monthly Subscribed" as the Long Term Rental Type in rental transaction screen
• Extended - If you Extended a rental using Extend function in Rental screen or via Bulk Extension screen
• Quotes - If you wish to bulk post Quotes to your accounting system

6. Select single or multiple entries from the Invoice List or click box to the left of column title "Rental Number" that will select all entries below.
7. If you wish to email invoice to customer, click box titled "Send Email to customer" and select the relevant Email template
8. Click Buk Post button to process all rentals

Watch this video for further details